The Vault

This is a continuation of our previous post titled 6 Essential Things to Consider Before Buying an Enterprise Digital Rights Management (DRM) Solution where we covered a list of 6 essential things you should consider while choosing enterprise DRM:

1. Ensure Friction-free User Experience
2. Go for a File-format Agnostic Solution
3. How well it integrates with content-aware Data Loss Prevention (DLP)
4. Enterprise Mobility support
5. Look for Vendor Independence
6. Don’t Just Buy – Invest

Enterprise DRM (eDRM aka Information Rights Management or IRM) is becoming a major business requirement and is no longer just an option. A well-implemented DRM solution will make a big difference in the way that organizations do business, meet compliance requirements, ensure privacy, and protect the digital assets of the company. Although DRM has been of immense value to CIO/CISO, the technology never really saw widespread corporate adoption and many enterprises have failed to implement it enterprise-wide because they did not consider at least one of those 6 essentials.

Vaultize takes an information-centric approach and integrates DRM into the normal end-user workflow by embedding security controls within the document itself - providing a more seamless and effective user experience. Here is why choosing Vaultize is a wise decision:

1. Vaultize gives Seamless, Intuitive and Friction-Free User Experience:

Vaultize Rights Management is seamlessly integrated into Vaultize file sharing, FTP replacement, Virtual Data Room (VDR), anywhere access and Outlook Plugin (attachment replacement) capabilities. This means, unlike other DRM, there's no separate product/solution to purchase or manage. This makes everything simpler, easier to budget and administer.

Unlike other DRM solutions, Vaultize Rights Management, in its basic form, does not require any add-ons or plugins to MS Office or Adobe software. Vaultize takes great care in protecting customer’s content without compromising usability. DRM policy is automatically applied to the files shared through Vaultize (through Outlook, Right-click or Vaultize file sharing interfaces) and the recipient can then open those files without having to register with any authentication system.

2. Vaultize is Format-agnostic:

Unlike other DRM solutions that are restricted mostly to Microsoft Office and PDF files, Vaultize Rights Management is completely agnostic to file formats - it can protect files of any format and coming from any application. Even in its most basic form, it can password protect files and offers automatic expiry based on date/time or number of opens. This means, you get 100% protection, security and zero data leakage. Also, Vaultize Rights Management uses AES 256-bit encryption, which is the industry gold-standard.

3. Vaultize integrates with content-aware DLP:

Vaultize integrates with content-aware DLP from the popular security vendors like Symantec, McAfee and WebSense using the ICAP protocol. This means you can define DLP policies at a single place and those policies are automatically applied to files that are shared through Vaultize.

4. Vaultize platform is designed with enterprise mobility in mind:

Vaultize platform comes with iOS/Android apps that allow secure VPN-free access to corporate data any time, anywhere and on any device. Vaultize has built-in Mobile Content Management (MCM), which controls the use of corporate data on mobile devices (BYOD as well as company-provided). Through MCM policies (defined by the corporate IT), documents on mobile devices can be restricted to view-only access or can be restricted to controlled editing using a built-in editor for MS office and PDF annotation by restricting the copy-paste, printing and moving data to other mobile apps. All the corporate data is stored in an encrypted container (separate from other applications or personal data of individual), which can remotely be wiped any time. The data shared through Vaultize apps can automatically be DRM-encrypted based on rights management policy set by IT, or by the individual user himself.

5. Vaultize provides vendor independence

Vaultize works across types of devices (laptops/desktops/smartphones/tablets), operating systems (Windows, Mac, Linux, iOS, Android), ECMs (like NAS, file shares, SharePoint, Google Drive) and application vendors (like Microsoft Office, Adobe, Autodesk). Vaultize rights management controls are at the document level where IT administrators can set the document security, regardless of the device, ECM service or application - thereby enforcing security controls independent of vendors and service providers.

6. With Vaultize you get zero data loss advantage with low TCO (total cost of ownership):

Vaultize offers simple licensing – based on number of users (excluding the recipients or guest users). There are no separate licenses for servers, ECM connectors, Repositories or DLP connecters unlike most of the DRM / IRM vendors that have very complex licensing.

"Businesses today face numerous challenges when it comes to protecting content and securing access to sensitive corporate information,” says Robert Palmer, Chief Analyst for BPO Research. "With users demanding 24/7 access to business-critical information, more content is moving between mobile devices and the cloud. Embedded DRM solutions, such as those deployed by Vaultize, allow businesses to protect content well beyond the firewall with minimal disruption to workflow."

Download our free whitepaper – Don’t Get Fired For Critical Data Leaks: 6 Essentials For 100% Secure Enterprise File Sharing. You can also try our virtual appliance (for free) at our Free Download page.