Vaultize Share workflow

Governed sharing workflow.

Workflow

Vaultize Share

Policy-bound protection travels with the file, wherever it goes, with real-time access revocation.

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How Vaultize Share works A file becomes an MFA-enabled secure https link that replaces FTP, SFTP and MFT, while an immutable golden copy is preserved. The recipient is verified by MFA before any content leaves the data centre. Policy rules ride with the link, it is shared with internal users, partners, vendors and external recipients, every access is tracked, and access can be recalled at any time. A secure data room shows two-way sharing with different rights per person. An audit trail records shared, delivered, viewed, downloaded, printed and revoked events. 1 Create shareFile becomes a secure link 2 Verify recipientMFA before anything moves 3 Policy boundaryRules ride with the link 4 Share channelsInside and outside 5 Track accessEvery open, every action 6 Recall anytimeWherever the link is https://share.vaultize… MFA-enabled secure link. Any size, any type. Link Portal Replaces FTP · SFTP · MFT No VPN · nothing to install MFA challenge SMS · Email OTP · Password Domain allow-list Identity every open Geo / IP Expiry Watermark Downloads Password Device bind Change rules after Send Internal Partners Vendors External Two-way: recipients can upload back Audit trail SIEM feed Watermark Geo alerts Who · when · where · what Forward tree visible Revoke access Revoke link Notify recipients Real time Immutable golden copyA version-exact copy is preserved the moment the share is created Tamper-resistant Ransomware-resistant Governed deletion Point-in-time restore The file never leaves your data centre until the recipient passes the MFA challengeThe recipient receives an MFA-enabled https:// link, not the file. Content streams only after identity and rights are proven, and every open is checked again. YOUR DATA CENTRE https:// · MFA MFA CHALLENGE481739 RecipientWaiting · no content yetStreaming · view onlyBrowser only · nothing installed Replacing FTP, SFTP and MFTOld rails move large files, then go silent. Share moves the same files as a governed link and reports the recipient side. FTP · SFTP · MFT TODAY server recipient delivered then silence Who opened it? unknown Where, on what device? unknown Forwarded? Printed? unknown WITH VAULTIZE SHARE 4.2 GB · .dwg recipient telemetry https:// · MFA Opened 09:12 · Singapore · IP 203.0.113.7 · LAPTOP-7F2A Viewed pages 1 to 14 · watermark applied · 6 min Download attempted · denied · forward attempted · denied Every event lands in your audit trail and SIEM. The recipient installs nothing. No file type restriction No file size limit (theoretically) No VPN Collaboration and secure data roomTwo-way sharing with different rights for different people, in one governed room. Uploads come in under policy, views go out under policy, and the master never leaves. SECURE DATA ROOMOne master · versioned · revocable Legal counselExternal · view and annotate View ✓ Annotate ✓ Download ✕ VendorExternal · uploads deliverables Upload ✓ View own ✓ Others ✕ Internal editorEmployee · edits in browser Edit online ✓ Version ✓ Save as ✕ AuditorRegulator · time-boxed View ✓ Expires 7 d Print ✕ view · watermarked upload · scanned · sealed edit in place saved as a version view · 7 d · questions back · then the link expires Different rights per person Same file, one master Room closes: every link dies Recall controlInstantly remove access wherever the link is, even after a forward. Audit trail · every event, exportable to your SIEM Shared Delivered Viewed Downloaded Printed Revoked Names, addresses and times are invented. Only a few of the available controls are shown here.
Zero-trust sharingShare securely with anyonePolicy-driven boundariesReal-time visibility and auditRecall access anytime

The beats

One run of about 68 seconds in eight beats, then it holds. Same rhythm as the Seal tile: something enters, it is sealed, it is checked, it travels, control is exercised, the evidence is recorded.

TimeBeatWhat the viewer sees
0 to 7 sCreate shareThe file appears, then becomes a navy https:// link with a lock: MFA-enabled, any size, any type. Chips: Link, Portal, Replaces FTP · SFTP · MFT, No VPN, nothing to install. A branch drops to the immutable golden copy.
7 to 16 sThe data centre gateThe highlight band: the file sits inside Your data centre; only the link travels to the recipient; the MFA challenge fills in six digits and ticks; only then do content dots stream to the recipient, whose status flips from Waiting to Streaming, view only, watermarked.
16 to 24 sVerify, policy, channelsSteps 2 and 3 fill their chips (MFA challenge, domain allow-list, Geo/IP, expiry, watermark, downloads, device bind, change rules after Send). The channel ring lights Internal, Partners, Vendors and External with four locks, and the two-way chip appears.
24 to 30 sTrack and recallBars and the trend line grow in Track access; Recall anytime shows its three actions and the red mark lands on the lock.
30 to 44 sFTP, SFTP, MFT replacementLeft, greyed: the old rail delivers a file and then goes silent; three questions (who opened it, where and on what device, forwarded or printed) all answer unknown. Right: a 4.2 GB CAD file becomes an MFA link, the recipient opens it, and a radar on the recipient side streams telemetry back along the gold path: opened, location, IP, device, pages viewed, watermark, download and forward denied. Chips: No file type restriction, No file size limit (theoretically), Post-delivery record, No VPN.
44 to 58 sSecure data roomThe room and four participants rise: legal counsel (view and annotate), vendor (uploads deliverables), auditor (7-day view), internal editor (edits in browser). Files move both ways along the arrows with their rights labels. Closing chips: different rights per person, one master, room closes and every link dies.
58 to 66 sRecall loop and auditThe gold recall loop draws from step 6 back to step 1 through Recall control. The audit trail lights Shared, Delivered, Viewed, Downloaded, Printed, Revoked in turn.
66 to 68 sHoldFinal frame holds; the pause button becomes play, replay restarts.

Tokens for the developer

Canvas1200 × 1004 viewBox, inline SVG; below 760 px stack the step cards two per row and the room participants two per row
MotionWeb Animations API; SPEED constant scales every timing (2 = current pace); plays once and holds; pause, play, replay; prefers-reduced-motion shows the resting state
PillsFlat: white with #C9D3DF border; on = #D0F8F1 with #0E6958 text; off = #FFD5D5 with #9E0000 text
Navy#17375E frame, titles, the link pill, the room core
Teal#169E84 connectors, view paths; #1DD3B0 locks, ticks, streaming dots
Gold#948A54 upload paths, recall loop; #EEECE1 golden-copy card
Blue#0E6BA8 edit-in-place path
Maroon#C00000 revoke marks; light red for off rights

Shared with the Seal tile: card, chip, connector and control styles are identical, so one component library serves both.