Identify the data
Classify the files and context involved in the third-party process.
For data shared with suppliers, partners, and service providers
Authorize the third party without abandoning the data.
Apply recipient, usage, time, device, domain, geo, and IP controls to external files, then track access and revoke rights when the relationship changes.
Where control breaks
Due diligence cannot control every copy created after onboarding.
Contractual controls and vendor assessments matter, but authorized third-party users still receive files on systems the data owner does not operate. Vaultize adds continuing technical policy to the shared file, link, or message and retains access evidence.
Supplier work packages
Customer and regulated records
Contracts and statements of work
Technical, research, and commercial IP
The governed document journey
Policy begins before the file moves.
Define the purpose
Map recipients, permitted actions, approved environments, and the required access period.
Deliver with policy
Use persistent protection, governed sharing, or protected email for the external workflow.
Monitor and offboard
Review access, change policy, and revoke rights when the work, contract, or user relationship ends.
Moments that matter
Control mapped to the real work.
Vendor onboarding
Give a supplier only the documents and actions required for an approved service.
Least-purpose access
Ongoing partner exchange
Track repeated file use and update rights as projects, users, and requirements change.
Continuous technical control
Contract or user offboarding
Withdraw access from distributed files instead of relying only on portal or account closure.
Revocation beyond the account
One connected control system
Five products, one document policy.
Vaultize Seal
Persist third-party rights
Control how a downloaded file may be used on external systems.
Vaultize Share
Govern file exchange
Verify recipients, set boundaries, track access, and recall shared material.
Vaultize Share
Control correspondence
Protect email, attachments, and the downstream forwarding chain.
Discover & Classify
Apply data context
Drive third-party policy from sensitivity, owner, source, and classification.
Enterprise foundations
Evidence, identity, and deployment stay connected.
Identity
Named users, groups, domains, MFA, and enterprise directory alignment
Boundary
Usage, time, device, domain, geo-location, and IP restrictions
Lifecycle
Access history, policy changes, expiry, revocation, and offboarding evidence
Bring one critical workflow
See where persistent control fits.
Walk through the documents, recipients, policies, and evidence requirements in your environment.
Request a workflow review