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Vaultize Share·Enterprise file sync and share

The file is gone. Your control isn’t.

Send large files and supported file types to approved recipients inside or outside your organisation. Then change geo-fencing, MFA and expiry after delivery, with availability confirmed for the deployment.

Share it. Ring-fence it. Recall it.

Request a 30-minute reviewChange the rules after Send

The difference

Send is where most controls stop. It is where the exposure starts.

Your most sensitive content spends most of its life outside your walls. Contracts sit with vendors. Engineering drawings sit with suppliers. Tender submissions and case files sit with regulators and counsel. Board material sits in inboxes you do not administer. The moment a file leaves through a sanctioned channel, most controls describe a boundary it has already crossed. The original control stays on the original copy. The exposure travels with every copy made afterward.

Five ways it breaks today

  1. 01

    Consumer-cloud creep. When the approved path is slower than a personal drive or a chat tool, people route sensitive files through the convenient path, and out of sight.

  2. 02

    Links you cannot govern after the fact. Many tools let you switch a link off. Far fewer let you tighten who, where and how on a file the recipient already holds.

  3. 03

    Transfer rails that go dark. FTP, SFTP and MFT move large files but go silent after delivery, no record of who opened what, from where, or what they did next.

  4. 04

    External recipients with no easy on-ramp. Asking a partner to install an agent or stand up a VPN slows the work and pushes people back to the convenient path.

  5. 05

    No evidence trail. When an auditor asks “who accessed this, when, and from where”, the answer should not depend on manual outreach and voluntary disclosure.

For a regulated enterprise, that gap is the exposure. A document shared with a vendor can be forwarded onward, saved to a personal drive and pasted into a chat tool inside a week. If control ends at Send, the risk does not.

With Vaultize Share

Send becomes the first step of governance, not a one-way door.

Vaultize Share is built around a clear differentiation: the sender can retain policy-driven control of a file after it has been shared, including with external recipients who install nothing, subject to the supported deployment.

Switching a link off is table stakes. Vaultize Share goes further: you can change the geo-fencing, the MFA requirement and the expiry on a file that is already in the recipient's hands, and revoke access across downstream copies in real time. Send stops being a one-way door. It becomes the first step of governance.

That single capability reframes the entire exchange. A vendor relationship can end cleanly without the content lingering as a standing exposure. Sanctioned sharing stays fast and familiar for the user, while protection rides along with the file, quietly, in the background.

Client workflow · Enterprise file sync and share

Track the governed path from share creation to recall.

See how a secure link carries policy to recipients, records access, and retains a recall path for the sender.

Vaultize Share

01 / 04
Zero-trust sharingPolicy-driven boundariesRecipient-side visibilityRecall after sending

Illustrative product workflow. Exact channels, policies and deployment availability are confirmed during solution design.

Capabilities

Governed sharing, email DRM and online editors, in one product.

Sharing, policy, visibility and resilience for files, the same persistent control for email, and governed editors so recipients can work on a document without taking a copy.

Sharing & access
  • Secure links with per-share password, expiry, download limits and device binding, conditions re-evaluated on every use.
  • Large-file and supported-file-type sharing, with browser-based recipient access and no VPN in supported deployment patterns. Exact limits are confirmed during solution design.
  • Two-way sharing, recipients collaborate back without standing enterprise identities or broad repository access.
  • A managed replacement for FTP, SFTP and MFT, with visibility into use after delivery.
Policy & sovereignty
  • Real-time policy update on already-shared links, geo, IP, time, MFA and expiry.
  • Instant revocation across downstream copies, in real time.
  • Geo-, domain- and IP-fencing to control where data can be accessed (data sovereignty).
  • MFA per link, identity- and condition-aware access.
Visibility & resilience
  • Administrative visibility into who shared what with whom, when and under which conditions.
  • Audit trail with SIEM integration, geolocation and real-time alerts.
  • Immutable versioning and point-in-time restore over ransomware-resilient chunk storage.
Email DRM
  • Email body, thread and attachments protected together, the body served as an authenticated portal link rather than open text.
  • Every forward becomes a traceable child link, so the full forwarding tree is visible to the sender across every degree of separation.
  • Per-recipient verification on each open with MFA, identity binding and domain, geo and IP context.
  • Revoke or expire a message after Send across every forward chain, from inside Outlook, mobile or web.
Online editors for Office and PDF
  • Governed browser-based viewing and editing of supported Office and PDF files, with nothing for the recipient to install.
  • One central master with versioning, access control and records, so co-editing does not create ten new copies of the same secret.
  • Rights, expiry and revocation apply to the editing session the same way they apply to the shared file.

Email is a location too

The sensitive line is usually in the body. Send is the last moment most tools control it.

Vaultize Share extends the same persistent control to email. The body, the thread and the attachment are protected as one, every forward becomes a traceable child link, each recipient is verified on open, and the sender can revoke the whole chain after Send.

Forwarded three times over. Every copy is still a governed link.

Illustrative. Works inside Outlook, mobile and web. On-premises email infrastructure option where needed.

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Where Share earns its place

Seven exchanges that used to end at Send.

  1. 01

    Secure external collaboration with vendors and partners

    Sensitive files need to leave the building for vendors and partners on the approved path.

    With Vaultize Share, the approved path is fast and familiar, protection travels with the file, and downstream use stays auditable and revocable, so a relationship can end cleanly without the content lingering on someone else's drive.

    Explore external sharing

  2. 02

    Replacing FTP, SFTP and MFT

    Large files move on transfer rails that go silent after delivery.

    Teams gain a record of who accessed the data after delivery and from where, plus the ability to tighten or recall access for supported file types. No VPN is required for the recipient in supported deployment patterns.

    Explore FTP, SFTP and MFT modernisation

  3. 03

    Regulator and audit submissions

    Submissions leave under expiry and geo-fencing, and may later be superseded.

    Submissions go out with a complete access record for evidence, and the option to revoke a submission that has been superseded.

    Explore audit and investigation

  4. 04

    Cross-border and sovereign sharing

    A file must open only where policy allows and nowhere else.

    Access is fenced by geography, domain and IP, deployed on-premises, in private cloud, or in a sovereign regional cloud, with customer-held keys.

    Explore Zero-Trust, Controlled-Release Sharing

  5. 05

    Reducing third-party and supply-chain exposure

    A supplier needs exactly what it needs, and no more, for the duration of an engagement.

    Teams share exactly what a supplier needs, watch how it is used, and revoke it when the engagement ends, turning a standing exposure into a time-bounded, governed exchange.

    Explore third-party data risk

  6. 06

    Email that must be withdrawn after it has been forwarded

    A settlement figure, a privileged position or a patient detail sits in the body of a message, not the attachment.

    The body is protected, each recipient is verified, and the message is revoked across every onward forward instead of living on in inboxes as a discoverable record.

    Explore email body protection

  7. 07

    Co-editing without ten new copies of the same secret

    Legal, finance and engineering teams need to work on the same Office or PDF file with outside parties.

    Authorised users edit supported files in a governed browser editor while the master stays central, versioned and revocable.

    Explore secure co-editing

Part of one platform

The Share stage in one continuous journey.

Discover & Classify, Secure, Seal, Share, Control. One policy engine, one audit plane, one administrative surface.

VAULTIZE SHARE

Discover & Classify

Classification and context

Decides a file's sensitivity once. That label drives how Share fences, expires and audits it.

Explore Discover & Classify

Governance and evidence

Role-based control (RBAC)

Separation of duties is built in, which matters to a CISO or DPO signing off on external sharing.

  1. 01

    Business owners control content and sharing inside their own workspaces.

  2. 02

    Policy administrators set the guardrails around sharing, fencing, MFA, expiry and retention, but do not own individual content.

  3. 03

    Audit reviewers see the full lifecycle of every external link for investigation and evidence.

  4. 04

    Guests / external recipients operate with time-bounded, rights-limited access and no standing identity.

No single role can both weaken the policy and act on its consequences. Policy is authored centrally, enforcement happens locally, close to the data.

FAQ

Questions buyers ask about Share.

  • Yes. Vaultize Share lets you update geo-, IP- and time-fencing, MFA and expiry on a link that is already in the recipient's hands, and revoke access across downstream copies in real time.

Stop losing control at Send.

See how Vaultize Share applies policy to supported sharing workflows and lets teams recall access after delivery, including supported browser-based recipient patterns.

Request a 30-minute review